Project & Marketing Administrator
Negotiable salary. Based in Newtown office.
CLOSING DATE FOR APPLICATIONS: 30 JUNE 2011
Motif Creative is seeking an experienced administrator to oversee a wide range of duties across the company which include general operational tasks, co-ordinating in-house marketing and contributing to customer project administration.
We are a small but established brand marketing agency with offices in Newtown and Nottingham. Our work involves developing brand strategies and communication tools for a wide range of local, national and international clients. This role would be an exciting challenge in a creative environment.
To apply please email Stuart Spooner on stuart@motifcreative.com
Client project administration
- Prepare briefs, liase with designers and web developers
- Check creative work, proof read content and forward to client
- Attend ocassional client meetings and prepare contact reports
- Source suppliers and request estimate for production work – prepare client estimates
- Input content to client website using our content management system
Marketing administration tasks
- Collect and update all current clients and suppliers databases
- Identify and list prospective customers, including market research
- Record and manage client website hosting details / Ftp / access data and renewal information
- Undertake mailing campaigns (print and email) monitor responses
- Prepare contact lists for cold calling and maintain log of activity and any follow through required (this does not include tele sales)
- Prepare and distribute standard ‘before call’ and ‘after call’ letters
- Administrate Interspire (bulk mailing software) set-up, list management, distribution and performance analysis
- Update and manage all customer documentation – T&Cs, user manuals, workflow and proposal templates
Operational and financial administration tasks
- Answer phone / manage post
- General letter based communication to customers, suppliers and prospects
- Order office supplies / stocking
- Oversee and input information on project management software
- Monthly statements to all customers – extracting information from Sage
- Preparation of final invoices from Streamtime
- Set and manage budgets for general expenditure i.e. post, consumables, advertising etc
- Raise purchase orders for project and non-project supplies
- Collect receipts and staff expenditure
Skills required
- Organised, efficient approach to work and an eye for detail
- PC / Mac experience and good skill using word, excel, pdf and website applications (basic SAGE experience would be an advantage)
- Good communication and creative writing skills
- Experience of web based management and control software
- Interest in visual design, brand styling and marketing
- Speaking Welsh would be helpful but not essential

