Project & Marketing Administrator

Negotiable salary. Based in Newtown office.

CLOSING DATE FOR APPLICATIONS: 30 JUNE 2011

Motif Creative is seeking an experienced administrator to oversee a wide range of duties across the company which include general operational tasks, co-ordinating in-house marketing and contributing to customer project administration.

We are a small but established brand marketing agency with offices in Newtown and Nottingham. Our work involves developing brand strategies and communication tools for a wide range of local, national and international clients. This role would be an exciting challenge in a creative environment.

To apply please email Stuart Spooner on stuart@motifcreative.com

Client project administration

  1. Prepare briefs, liase with designers and web developers
  2. Check creative work, proof read content and forward to client
  3. Attend ocassional client meetings and prepare contact reports
  4. Source suppliers and request estimate for production work – prepare client estimates
  5. Input content to client website using our content management system

Marketing administration tasks

  1. Collect and update all current clients and suppliers databases
  2. Identify and list prospective customers, including market research
  3. Record and manage client website hosting details / Ftp / access data and renewal information
  4. Undertake mailing campaigns (print and email) monitor responses
  5. Prepare contact lists for cold calling and maintain log of activity and any follow through required (this does not include tele sales)
  6. Prepare and distribute standard ‘before call’ and ‘after call’ letters
  7. Administrate Interspire (bulk mailing software) set-up, list management, distribution and performance analysis
  8. Update and manage all customer documentation – T&Cs, user manuals, workflow and proposal templates

Operational and financial administration tasks

  1. Answer phone / manage post
  2. General letter based communication to customers, suppliers and prospects
  3. Order office supplies / stocking
  4. Oversee and input information on project management software
  5. Monthly statements to all customers – extracting information from Sage
  6. Preparation of final invoices from Streamtime
  7. Set and manage budgets for general expenditure i.e. post, consumables, advertising etc
  8. Raise purchase orders for project and non-project supplies
  9. Collect receipts and staff expenditure

Skills required

  1. Organised, efficient approach to work and an eye for detail
  2. PC / Mac experience and good skill using word, excel, pdf and website applications (basic SAGE experience would be an advantage)
  3. Good communication and creative writing skills
  4. Experience of web based management and control software
  5. Interest in visual design, brand styling and marketing
  6. Speaking Welsh would be helpful but not essential
Close